Document Management System
Mumbai and Hyderabad
IKONDocuM, is conceptualized by the Team of Subject Matter Experts, having an experience of more than 4 Decades in managing Records and Document. The Product is crafted after extensive Market Research into various Segment and Verticals Records and Document Management Pain Areas and suitably designed to provide solutions for those.
Our software is having best in class Security and Functional Features to provide an unparalleled user experience and is in compliance with all the Best Practices and International Guidelines on Electronic Records Management. IKONDocuM, allows companies to electronically store, locate, filter, retrieve, share and track document based information. This reduces cost and increases efficiency in Document Handling functions, enabling an increasing in the profitability of the organization.
Features
Ease of Access
- Online Repository which can be accessed from Internet or Intranet
- Built-in Universal File Viewer which can be used to view almost all types of standard document formats
- Provision for Thumbnail View of Document and Pages
Upload
&
Download
- Single/Multiple file upload or Download, with Zipping at Folder Level
- Bulk Upload of files by Admin with or without meta Data
- Drag & Drop of documents into the Folder/Subfolder
- Download document in native format, PDF or PDF-A
Search
- Elastic Search Engine for Efficient and Faster Search
- General Search - File Name, Keywords & Notes
- Advanced Search - Meta Data Indexing Parameters based Search
- Multi Search- by selecting Multiple Meta Data in single search
- OCR based Search
OCR
- Optical Character Recognition (OCR)
- Seperate Panel to see progress report of OCR process
- Seperate Panel to see Captured Text thru OCR process
AI based
Document Automation
- Built-in Artificial Intelligence Tool enabling Automated Parking of Files in the Folders/Subfolders based on Meta Data input
- Built-in Artificial Intelligence Tool enabling Automated Document Relationship Creation within various documents based on Meta Data input
- Built-in Artificial Intelligence Tool for highlighting the Missing Documents in a pre-defined Document Relationship Set
Audit Trail
- Detailed Audit Trail for each action performed by users
- Predefined 50+ parameters are captured and stored in Audit Trail automatically, which can be used to filter and generate report for each activity.
Back-up,
Restore,
Migrate
- Backup panel to backup Application, Repository & Database
- Easily restore Application, Repository & Database to previous versions
- Easily Migrate Data across devices
Security
- User Based and Role Based access
- Multi-Tier Access Control at Folder, Document & Meta Data Level
- Files are automatically encrypted with 256 bits AES encryption at the time of upload
- Dedicated Admin Panel to easily control the application
- Admin can set access rights for users for cabinets, folders, sub folders and documents. There are total 8 rights like View, Upload, edit, download, version control, moving of files, deleting files and changing Document Categories
- Failed Login details being captured for all failed login attempts
- Session Timeout or Lockout after pre defined timelines or attempts
- Built-in Password Recovery Mechanism
- Mandatory Password Change Protocol with One Time Password (OTP)
- Document Locking by Users
- Upload Document Signatures for Authorization in various activities
- Active Directory & SMTP Integration
Management
&
Structuring
- Note & Remarks Facilitation on documents while uploading
- Provision for Annotation and Blocking of Contents thru Redaction
- Version Control Protocol that can be used to restore previous versions of documents
- Document Sharing - Thru Link/Email with encryption with Internal or External User
- Facilitates Tags Creation for quicker access to the desired page
- Life Cycle Management of Documents
- Alerts & Subscription of Folders for immediate updates
- Unlimited Folder and Sub Folder structure for Document Parking
- Unlimited Relationship between Documents thru Digital Stapling
- Unlimited Meta Data Indexing Template to capture Multiple Data
- Built-in Template Based unlimited Workflow Creation Engine
- Application, Database and Repository can be seperate which gives maximum agility
- Easily integrate IKONDocuM with 3rd party tools
Solutions
Our solutions are crafted after extensive survey of the Market Requirement, Key Pain Areas and Adaptation Challenges currently faced by various organizations across a diversified verticals. Our solutions are fully flexible to meet your unique requirements, ensuring an unparallel user experience. With multiple options to choose from, you are bound to have the best buy, which suits your organization needs.
On Premise
A solution that helps organizations to streamline and control their Application, Database and Repository within in house IT Infrastructure.
Hosted
A solution that leverages the Data Center and Cloud infrastructure. Application, Database and Repository can be hosted on 3rd Party Data Center Server or Cloud on Exclusive or Shared Infra as per client requirement.
Hybrid
A unique solution which provides 2 or 3 way deployment where in Application, Database and Repository can be deployed on 2 or 3 servers (On Premise and/or Hosted), giving you maximum flexibility.
Core Features
- Web Based Solution which is accessed thru WAN/LAN or Internet
- Easy scalability for Server Infra and Storage
- Subscription Billing on Concurrent Users Volumes on Monthly/Quarterly Advance basis
- SaaS Solutions with 3 to 5 year renewable Contract, with or without Hardware refresh
- Free Updates, DR Support, Free re-installation and many more added benefits built in the ASC for total Peace of Mind
- SaaS Charges include ASC for the period of Contract
- Unlimited scalability for Users Volumes
- On Demand Remote Support for Application during all Week days
- Hardware & Data Center Support as per OEM Terms
On Premise
A solution that helps organizations to streamline and control their Application, Database and Repository within in house IT Infrastructure.
On Premise Perpetual One Off Payment
- All the Core Features
- DMS Hosted on the Premises of Client
- Perpetual Licensing with ASC Support post Warranty
- Annual Support Charge of 15% of Total Concurrent User Value post Warranty
- Server, Space, Racks, Power, Power Backup, Bandwidth & Data to be provided by the Client.
On Premise SaaS Subscription
- All the Core Features
- DMS Hosted on the Premises of Client
- SaaS Services includes - Application Deployment with required Concurrent User Licenses & Training
- Subscription Billing on Concurrent Users Volumes on Monthly/Quarterly Advance basis
- Annual Support Charge inclusive
- Server, Space, Racks, Power, Power Backup, Bandwidth & Data to be provided by the Client.
On Premise HESaaS Subscription
- All the Core Features
- DMS Hosted on the On Premise Server and Database and Repository hosted at Cloud Storage provided by IKON BPS or its Partner and billed on monthly
- IKON will provide Hardware & Storage sized as per Client Requirement, after due diligence.
- Scalability options for Server hardware
- SaaS Services includes - Application Deployment with required Concurrent User Licenses, Training, Server, Processor, OS, RAM & Storage
- On site support for Hardware as per OEM Terms
- Space, Racks, Power, Power Backup, Bandwidth & Data to be provided by the Client
Hosted
A solution that leverages the Data Center and Cloud infrastructure. Application, Database and Repository can be hosted on 3rd Party Data Center Server or Cloud on Exclusive or Shared Infra as per client requirement.
Hosted SaaS Subscription
- All the Core Features
- DMS Hosted at 3rd Party Data Center Server or Cloud on Exclusive or Shared Server and billed on subscription basis
- Hardware, Storage, Bandwidth & Data Usage Sizing as per Client Requirement, after due diligence
- SaaS Services includes - Application Deployment with required Concurrent User Licenses, Training, Server, Processor, OS, RAM, Storage, Bandwidth, Data Usage Package and Scheduled Backup for DR
- Subscription Billing on Concurrent Users Volumes on Monthly or Quarterly Advance basis
- Annual Support Charges included
Hybrid
A unique solution which provides 2 or 3 way deployment where in Application, Database and Repository can be deployed on 2 or 3 servers (On Premise and/or Hosted), giving you maximum flexibility.
Hybrid Perpetual One Off Payment
- All the Core Features
- DMS accessed thru WAN/LAN or Internet
- DMS Hosted on the On Premise Server and Database and/or Repository hosted at the Private Cloud Storage of the organization
- Perpetual Licensing with ASC Support post Warranty
- Server, Storage, Space, Racks, Power, Power Backup, Bandwidth & Data to be provided by the Client
Hybrid HESaaS Subscription
- All the Core Features
- DMS accessed thru WAN/LAN or Internet
- DMS Hosted on the On Premise Server and Database and Repository hosted at Cloud Storage provided by IKON BPS or its Partner and billed on monthly
- Hardware & Storage Sized as per Client Requirement, after due diligence
- SaaS Services includes - Application Deployment with required Concurrent User Licenses, Training, Server, Processor, OS, RAM & Storage
- Space, Racks, Data Backup, Power, Power Backup, Bandwidth & Data Usage Package to be provided by the Client
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